Alumni event FAQs

  • Do I need to register?

Exciting and hotly anticipated, our events are firm favourites within the alumni community. In order to attend an event, alumni must book a place for themselves and guests. The fastest way to do this is via the event registration form online or by contacting the Alumni Office. For some events, there is an attendance fee which must also be paid in advance. 

If you have booked for an upcoming event, your contact details will be on our guest list and all you have to do is check in with a member of the Alumni Office team upon your arrival at the event. If you wish, you can bring your confirmation email for reference, but this is not necessary.

  • What time should I arrive?

We recommend that you arrive at the venue 10-15 minutes before the event is scheduled to start in order to check in with the Alumni Office representatives. This will allow us to process all the attendees and answer any questions you may have about the event. 

  • Can I register at the door?

Since our events are frequently sell-out events, for most events we are unable to register new attendees at the door. In many cases, we run a wait list for events for which the demand for tickets exceeds our capacity, and places will be provided if and when an attendee confirms they will be unable to attend.

Should you have any queries regarding an event, please contact the Alumni Office prior to the event via alumnievents@kcl.ac.uk or phoning 020 7848 3053.

  • Do you let in latecomers?

Due to the nature of some events being guide-led tours and viewings, we suggest that alumni and guests arrive 10-15 minutes before the scheduled start time in order to register with the Alumni Office representatives.

Naturally, we understand that travel disruption can cause an unexpectedly late arrival, and the Alumni Office team will ensure that you catch up to the rest of the event group or enter into the event where possible.

  • Booking for events with an attendance fee

Payment must be made at the time of booking to secure your place at an event where there is an attendance fee. All places will be at risk of being reallocated if a payment is not received within 5 working days of the request; it is the responsibility of the participant to ensure that payment is made within this time frame. Alumni are not able to pay on the day of the event unless this is agreed with the Alumni Office in advance. Receipts for payments will only be sent on request.

  • Can I pay on the day of the event?

Unless you have confirmation from a member of the Alumni Office, payments cannot be made on the day of an event. We accept all major credit and debit cards, as well as cheques made payable to King’s College London. 

  • Is my place guaranteed?

Provided you receive a confirmation email prior to the event and have paid an attendance fee if the event requires one, you and your guests have a guaranteed place. Should an event sell out, you will be placed on a waiting list. If the event has an attendance fee, the Alumni Relations Office will hold on to your cheque or credit card details until you are allocated a place, at which point your payment will be processed. Tickets that become available will be allocated to those on the waiting list on a first-come, first-served basis. If a place does not become available for you, your cheque/card details will be destroyed the next working day after the event. If you would like your cheque or card details to be sent back to you instead, please inform the Alumni Office.

  • Can I take photos?

We always encourage our guests to share their alumni events experience with other classmates and alumni, and taking photos is a great way to do so. Please note that any photographs or videos taken may be used for future publications both in print and online. If you do not wish to be included in any of these images or footage, please opt out by contacting the Alumni Office via alumnievents@kcl.ac.uk or call us at 020 7848 3053. 

  • How can I interact with others at the event?

Thanks to social media, you can share your experiences with the rest of the global network of King’s alumni with some easy-to-use tags and links. Photos, event information and general alumni news can be found on our Facebook pageour Twitter account, our Instagram page or on our Flickr page. Instantaneously share your alumni event experience by mentioning @KCLalumni on Instagram and Twitter, or using #KCLAlumni, as well as using event specific tags.  

Recorded footage of alumni events will also be available to watch on the KCL Alumni Youtube channel, so you can relive the experience and share with others.

  • Why is there a fee for some events?

For some events we charge an attendance fee. This is simply to ensure that we cover the event’s costs and can provide refreshments to make the event as enjoyable and memorable as possible for you and your guests. We never make a profit from an event we organise. 

  • Can I make my fee a donation?

The attendance fee is used to cover the costs of organising and putting on the event, however, for some events the fee will be used as a donation for a specific cause. For more information (if this is the case with the event you are attending) please check the event invitation or events page on Alumni Community. Should you wish to make a donation at one of our events or online, please contact a representative of the Alumni Relations Office and they will be happy to help. You can also donate using the online form.

  • Will my event have a ticket?

Unless notified on your event invitation or stated on the Alumni Community website event listing, you will not receive a ticket for an event. This is done in order to make your event experience as smooth as possible. The check-in for an event is simply done by providing your name to the representatives of the Alumni Office. 

  • Will there be a place to leave bags, coats etc.?

Most of the venues where our events are held have cloakrooms available. Those venues which do not have cloakrooms are usually happy for guests to keep their belongings with them. For more information prior to an event, please contact the Alumni Relations Office.